Volunteering procedure
How to become a Volunteer:
Anyone interested in becoming a volunteer with Edukey Gender Support Organization is asked to complete a volunteer application form. The application includes basic contact information, areas of interest, and emergency contact information, hobbies, interests and expectations. Volunteers must be age 18 or older. After we receive your form we get back to you per email. If you like we can also plan a video call to discuss more and answer all your questions. Once we agree to accept you as a volunteer we will sent you all the information needed. At arrival you will also receive a welcome file with discount vouchers for safaris and excursions and a handy guide about Uganda.
To accept you as a volunteer you have to agree with the following rules and conditions: in general
We expect our volunteers to come to Uganda with good intentions to help in one of our projects.
* You respect the customs and norms and values of your host country
* You accept that you will receive simple meals (if included)
* You will stay in a neat accommodation where you may share a room with other volunteers. (women and men separately or couples together)
* You work 5 days a week and have 2 days a week off (unless otherwise agreed and depending on the project)
* You accept and respect Christian norms and values.
* Fee is 210 usd per week including accommodation and breakfast and participation for the project
* Administration fee of 75 usd includes information folder at arrival with discount vouchers for safaris and excursions.
In case of misconduct of a volunteer:
Dismissal of a volunteer. Volunteers who do not adhere to the rules and procedures of the organization or who fail to perform their volunteer assignments at a satisfactory level may be subject to dismissal. No volunteer will be terminated until the volunteer has had an opportunity to discuss the reasons for possible dismissal with management of the organization.
Reasons for dismissal. Possible grounds for dismissal may include, but are not limited to, the following: gross misconduct or insubordination, being under the influence of alcohol or drugs, theft of property or misuse of organization equipment or materials, abuse or mistreatment of clients or co-workers, failure to abide by organization policies and procedures, and failure to satisfactorily perform assigned duties.
Take note: volunteers and supervisors work together to determine a schedule that works for both parties.
As representatives of the organization, volunteers, like staff, are responsible for presenting a good image to clients and the community. Volunteers must dress appropriately for the conditions and performance of their duties. Smoking is not allowed at the organization premises and before the children. This includes products related to smoking, chewing tobacco, snuff or smokeless tobacco.
Volunteers must immediately report any injuries while volunteering. Their supervisor will provide an accident report to be completed immediately. Each staff and volunteer is expected to obey safety rules and exercise caution in all work activities. You should immediately report any unsafe condition or hazardous situations that you observe to your supervisor or other appropriate person in management. A volunteer must be insured having insurance policy home. All Volunteers of Edukey has the right to be treated in a considerate and respectful manner that emphasizes human dignity. Volunteers must maintain a professional relationship with program service recipients at all times. Volunteers should not engage in personal associations with staff and children and should discourage any attempts on the part to develop such relationships. Information, both verbal and written, regarding the children, employees or other volunteers is to be kept confidential at all times. It is the policy of Edukey Gender support organization not to discriminate against any volunteer because of race, religion, creed, sex, age, national origin or ancestry, disability or any status as longer as one can offer him/her self to volunteer.
It is the policy of volunteers of Edukey that it will not permit verbal or physical conduct by an employee or volunteer which harasses disrupts or interferes with another’s work performance or which creates an intimidating, offensive or hostile environment. An allegation of child abuse is a serious issue; in following this policy and local procedures, it is essential that all parties maintain confidentiality. Sharing of information which could identify a child or an alleged perpetrator should purely be a need to know basis with full authorization of management. b. Best interest of the project beneficiary shall be paramount during the voluntary period c. Do no harm shall guide all decisions made with respect to any abuse by the volunteer d. Edukey values are at the heart of the child and youth that we do, advocate for, promote their rights and create opportunity for meaning full participation and self reliance.
Kampala David Bateganya National Program Director +256 774626777 +256756447000
Derrick M Tebezinda Country Focal person +256700734072
USA Dr. David Westfall Programs Coordinator
Megan Area Focal person
The Netherlands Peter F Muganda Programs Coordinator. + 31 642132652
The Netherlands Irene M. Haneveld Focal person + 31616926868
Roles of Focal point persons
* Make adverts about the volunteer program to people in the country/ region or area
* Receive volunteer applications and asses them
* Recruit/ admit volunteers on their interests and as per the need from the host country
* Conduct awareness and dissemination information about volunteering in Uganda
* Train and induct volunteers about the policy, guidelines and the organization
* Provide support to volunteers and the organization
* Monitor the performance and progress of the volunteer in the host Country